The idea that your interior design and good organization can contribute to your wellbeing is not a new one. The ancient art of Feng Shui was based on a similar thought. However, when it comes to business, the office organization is much more exact science than freeing energies and their flow. Company organization actually can save you money, allow you to do more in less time, and boost the business’ overall productivity. All this easily translates to better business success. Here are five efficient ways to achieve this.
Top Office Organization Tips
Make a Separate Work Zone for Everything
There should be a place in your office where the current work is being done. Also, there should be a separate area where you file your documents that are finished and the office lounge area where you go to catch a breath and take a sip of coffee. While these areas need to be separate, they also need to be connected.
Think About the Proximity
It is just fine if you keep your archive in your basement and it contains all the files that you do not need anymore. However, if you keep your printer in the opposite part of your room and you need to use it every couple of minutes, this will add up to a couple of hours a week you spend running to your printer and back. That time could be used in a far more effective way. This is especially important for the office supplies. They do not take up a lot of space, so you can design a nice hanging element to stock them beside your office desk.
Introduce a System for Incoming work
Another way of wasting precious time that can be fixed with the proper office organization is spending time looking for things you need for your project. You should create a system that resembles one of those quality management systems that people use in their companies. There should be a clear path of every project. This means: entry, work in progress, things waiting for a response, finished work, work ready for archiving. In that way, you will always be aware about where is the stuff that you need.
Filing, Labeling and Clearing Up the Work Area
A good Labeler will definitely help you to be better organized. Also, do not wait for too long to file the things that need to be filed. First, you will forget in time and it will be harder to find them later on. Secondly, you will just leave it where it creates clutter and blocks your working area. If you do not have enough drawers, stock up on well labeled boxes and use them as your place for filing. Your office interior design needs to include either boxes or some sort of filing cabinets.
Automate Everything You Can
The Internet of Things is here and it definitely does wonders for your office efficiency. Connect all the devices that you can and come up with efficient ways to automate actions. For example, use one printer that can execute commands from every computer in your office. Turn your smart phone into a remote control of all the simple actions that you can: AC control, lights, remote PC control and other things that you may need. This will save you time and allow you to stay in your workplace without interrupting your work because you need to turn on the heating or press ‘play’ on a device that is across the room.
It goes without saying that efficiency does not combine well with clutter. A creative mess is one thing, but piles of ancient papers, files, pens and mugs is not a creative mess. It is just a mess that slows you down and reduces your efficiency. Therefore, before introducing some major changes in your work area, make sure that you throw away everything that you did not use in a while. That alone will be a huge step toward better office organization within the work environment.