The greatest problem most startups deal with is the lack of workforce. Being completely new to the business world, they are often understaffed and as such have trouble dealing with even some of the most common tasks. However, where there is a will, there is always a way. This lack of personnel can be successfully compensated by making your employees more efficient and more productive. Here are some office management tricks that may help make your startup more efficient.
Compensating lack of staff
Most startups have well under 25 employees. Although this number is not an insignificant one, there are more one person startups out there than those whose number of employees comes near to this figure. If you are only now paving your way to the top, employing new people should be out of question, in fact you might even need to cut some of your staff loose after first few bumps in the road. In order to avoid doing this, you need a proper tools that will make your employees work with less effort and make less errors. When speaking about office tools in 21st century, we are naturally referring to IT infrastructure.
Saving on software
Now, quality software costs a lot, right? Wrong! The most popular software solutions like MS Office, can cost an arm and a leg, but you can always turn to less expensive alternatives. By switching to Linux instead of Windows, you will already make a huge difference in your office budget. Furthermore, instead of paying for MS Office, you can simply get Open Office, for free. This alternative is not only as productive as its more popular counterpart, but it is also an open source platform which allows you full insight in its every feature.
Outsourcing when necessary
Another extremely important thing in an office is knowing how to allocate your resources properly. Because of the lack of staff, sometimes your employees will have to do several functions at once. Even though, from financial standpoint this may seem as a smart move, from managerial perspective this is no short of a disaster. Resorting to this, will lead to employees in question doing several jobs inefficiently instead of doing one properly. For this reason alone, it is usually better to simply outsource if you estimate that something is necessary yet cannot be done adequately by an in-house solution.
Cunning use of resources
Even though when mentioning managerial side, most people will instantly think of managing the employees, cunning approach to your other resources is important as well. Making a list of your startup’s most used consumables is a necessary first step towards the solution of this problem. One of the things you can do here is switch to recycled paper, because it usually costs less. Also, since it is a “green” solution, it also brings numerous other subsidiaries to the table. Another good piece of advice would be to look around for the most affordable ink cartridges since an average office usually sets a significant portion of their budget for this.
Organization is the key
Perhaps the most important thing of all, is resorting to personal touch when it comes to your employees. Assign appropriate roles for your employees and personally oversee their performance as well as all the schedules and deadlines! Finally, make sure that all of your staff knows that you are always there for them. By acting as their safety net, you will ensure that they can confide in you at all times.
In the end, the efficiency does not have anything to do with number of employees or even your revenue. What matters the most is that you have enough resourcefulness to always find the best solution to your problem. By managing to meet these requirements, both you and your office will most certainly be able to achieve optimal results, regardless the circumstances.